Job Description

Executive School Secretary

The Executive School Secretary performs complex and important clerical operations requiring the exercise of judgment based upon knowledge gained through experience or education. Make decisions in accordance with established policies. Responsible for finality of action, but more difficult and important work performed under close supervision. Supervision may be exercised over the employees assisting with routine details.

Essential Duties and Responsibilities:

• Receives visitors and directs the flow of traffic to persons involved.
• Answers telephone and route calls.
• Writes absentee and tardy slips; issues passes.
• Prepares materials of instruction orders and assign orders.
• Prepares payroll reports.
• Manages and maintains school funds including making bank deposits.
• Prepares transcripts for diplomas and equivalency certificates for General Educational development Test for graduates and adult graduates.
• Maintains school calendar for all school events.
• Assists with registration of students and class assignments.
• Assists with preparation of Annual School Report LA Department of Education.
• Secures substitutes by telephone for teachers and keeps record of their work schedules.
• Handles daily correspondences for administrators that include typing and taking dictation.

Other Duties:

Other duties as assigned that are related to the functions of the position.

Essential Functions/Qualifications/Requirements:

Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with associates; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively; ability to plan and supervise the work of others.

Education and Experience:

High School diploma or equivalent required. Bachelor's or Associate degree preferred. Three (3) years of clerical experience in a school setting is preferred.

Work Environment Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional Conduct:

The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

Technological Abilities:

To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.

The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794).

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